Target ContentSchedule of Availability of Service:

Monday- Friday

8:00 am-5:00 pm no noon break

Who May Avail of the Service?

Students of elementary and secondary schools in the region/division/school levels

What are the Requirements?

1. DIPLOMA

• Original Copy of the Diploma
• Two (2) Certified Photocopies

(Duly Certified by School Authorities Concerned)

2. FORM 137

• Original Copy of the 137
• Two (2) Certified Photocopies

(Duly Certified by School Authorities Concerned

3. CERTIFICATION OF GRADUATION/SCHOOL ATTENDANCE

• Original Copy of the Certification
• Two (2) Certified Photocopies

(Duly Certified by School Authorities Concerned)

4. CERTIFICATION OF SPECIAL ORDER (For Private School Only)

4. PASSPORT SIZE ID PICTURE (2 pcs.)

Note: To be endorsed by the School to the Regional Office. Please refer to DepED Order No. 048, s.2017

Duration: 5 days

How to avail of the Service?

Step	Applicant/Client	Service Provider	Duration of Activity (Under Normal Circumstances)	Person in-Charge	Fees	Form
1.	Secure application form from the DepED Regional Office, Records Section		Within 10 minutes	Adm. Aide II/ Authorized Employee
2.	Submit the accomplished application form with complete required documents to the Regional Office, Records Section	Check as to the completeness of the requirements	Within 10 minutes	Adm. Aide IV/ Authorized Employee
3.		Refer to the Legal Unit in case of discrepancy in the name/date of birth/place of birth etc.	Within 10 minutes	Adm. Aide IV/ Authorized Employee
4.		Receive and record application with complete requirements which shall be processed within three (3) working days	3 working days	Employee
5.		Issue claim stub indicating the date of release at DFA (five (5) working days from date of transmittal)	Within 10 minutes	Adm. Aide IV/ Authorized Employee
6.		Advise applicant to claim his/her documents at the DFA on date indicated in the claim stub	Within 5 minutes	Adm. Aide IV/ Authorized Employee
7.		Retrieval of file of applicant	Within 5 minutes	AO I(Records Officer)/ Authorized Employee
8.		Verify the authenticity of school records	Within 30 minutes	AO I(Records Officer)/ Authorized Employee
9.		Refer to School/Division concerned in case of discrepancy	Within 30 minutes	AO I(Records Officer)/ Authorized Employee
10.		Affix signature in the application form	Within 30 minutes	AO I(Records Officer)/ Authorized Employee
11.		Refer to encoder for numbering and preparation of CAV form	Within 10 minutes	AO I(Records Officer)/ Authorized Employee
12.		Preparation of CAV form, to be numbered and initialed	Within 30 minutes	Adm. Aide IV/ Authorized Employee
13.		Review and initial for recommending approval	Within 30 minutes	AO I(Records Officer)/ Authorized Employee
14.		Approval/Signature by the RD/Authorized Representative	Within 4 days	RD/CAO/AOII
			END OF TRANSACTION